Bermuda Motors Limited Privacy Notice & Cookies Policy
PRIVACY NOTICE
1. INTRODUCTION
Bermuda Motors – The Bermuda Company Limited (referred to as "we," "our," or "us") is committed to protecting your personal information in accordance with the Bermuda Personal Information Protection Act (PIPA).
This Privacy Notice outlines how we collect, use, disclose, and protect your personal information, and your rights under PIPA. Please read this notice carefully to understand how we handle your personal data. By using this website, you confirm that you have read and understood this notice.
2. PERSONAL INFORMATION WE COLLECT
We may collect personal information from you in the following ways:
· Directly from you: Information you provide to us through forms, applications, contracts, or other interactions with our company
· Automatically: Data we collect through our website (Cookies) or other digital platforms
· From Third-Parties: Information provided to us by third party service providers, partners, or public available sources
3. TYPES OF INFORMATION WE COLLECT
To facilitate the sale of products and/or services rendered, we collect the following personal information:
· Name, address, telephone number, and email address
· Financial and payment information
· Identification documents (Bermuda Government issued ID)
· Any other information required for our business operations and services
4. HOW WE USE YOUR PERSONAL INFORMATION
We collect and use your personal information for purposes that include:
· Providing services and products you have requested
· Processing payments and transactions
· Communication with you about updates, offers, or changes to our services
· Meeting legal, regulatory, or contractual obligations
· Conducting internal analysis for business purposes
· Enhancing user experience and improving our services
5. SHARING YOUR PERSONAL INFORMATION
We may share your personal information with:
· Service Providers: Companies who help us operate our business, such as payment processors, IT service providers
· Business Partners: When necessary to fulfil joint services or initiatives, such as insurance providers
· Legal Authorities: Where required by law or the compliance with legal obligations
· Others: With your explicit consent or as otherwise authorized by PIPA
6. RETENTION AND DELETION
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once no longer needed, we securely delete or anonymize the information in accordance with applicable laws.
We implement reasonable physical, technical, and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Methods to safeguard sensitive data include antivirus protection, two-factor authentication (2FA), and encryption.
Disclaimer: While we take appropriate measures, electronic transmission over the internet and information storage technology cannot be guaranteed to be 100% secure. Therefore, we cannot guarantee that hackers or other unauthorized third parties will not be able to defeat our security measures and improperly access your information.
7. YOUR RIGHTS
Under PIPA, you have the following rights regarding your personal information:
· Right to be informed: To know whether we are processing your personal data
· Right to access: To request access to your personal information
· Right to correction: To request that we correct or update inaccurate personal information
· Right to deletion: To request the deletion of your personal data, subject to legal and contractual obligations
· Right to obtain a copy: To receive a copy of your personal data that you previously provided to us
· Right to opt in or opt out: To object to the processing of your personal information for specific purposes
· Right to withdrawal of consent: To withdraw your consent at any time where we rely on consent for processing
Please note that not all rights are absolute and may be subject to certain conditions and exceptions. Proof of identity will be required to exercise these rights.
To exercise any of these rights, please:
1) Download and complete our Personal Information Access Request Form
2) Submit the completed from by email to: pipa@bermudamotors.bm
8. CHANGES TO PRIVACY NOTICE
We reserve the right to update or amend this Privacy Notice at any time. Any changes will be posted on our website, and we will notify you of significant changes in how we handle your personal information. We encourage you to review this notice regularly for updates.
9. COMPLAINTS
We accept written complaints regarding:
· How we collect or use personal information
· How, when, and with whom we share personal information
· The types and amounts of personal information we collect
· Any other concerns about how we handle personal information and its impact on personal privacy
Complaints about corporate privacy matters are not covered by this procedure.
Please note that requests for access, amendment, correction, deletion or erasure are not privacy complaints. Filing a complaint does not negate or replace your right to seek judicial relief under PIPA or other privacy laws.
To submit a privacy complaint, please include:
· Your name
· A summary of your complaint or a written description of the specific circumstances
· A summary of other steps taken, if any, to resolve this complaint
· A preferred method of contact about your complaint – a mailing address, telephone number or email address
Submit your complaint to our Privacy Officer, Carolyn Dutton, in person or by email to pipa@bermudamotors.bm.
Evaluation Procedure:
We will acknowledge receipt of your complaint within five business days
We will review and categorize your complaint and notify you of any action taken
Our goal is to review and close complaints within 20 business days, but you will receive updates if additional time is required
You will receive a response within 45 days. If you believe we have not complied with PIPA, or you are dissatisfied with our response, you may lodge a complaint with the Office of the Privacy Commissioner for Bermuda.
This Privacy Notice is provided in accordance with PIPA and applies to all personal information collected and processed by Bermuda Motors – The Bermuda Company Limited.
10. COOKIES AND WEBSITE ANALYTICS
When you access our website, certain information about your device and browsing activity is automatically collected through essential cookies and similar technologies. This includes details such as your browser type, access times, IP address, and hardware and software information.
Essential cookies are necessary for the operation of our website and improve site performance. We collect information such as session ID, IP address, authentication data, and login time to enhance security and functionality.
We do not collect non-essential cookies. Disabling essential cookies may impact the website's functionality.
For more information on managing cookies, please visit https://www.allaboutcookies.org.
11. CONTACT US
If you have any questions, concerns, or requests related to this Privacy Notice or your personal information, please contact:
Carolyn Dutton (Privacy Officer)
Bermuda Motors – The Bermuda Company Limited
86 Church Street
Hamilton HM 12
Bermuda
Email: pipa@bermudamotors.bm
Telephone: +1 (441) 298-4209
12. PRIVACY NOTICE ADMINISTRATIVE DETAILS
Privacy Notice Version: 2
Effective Date: January 10, 2025
On occasion, we will update this Privacy Notice. Any amended version becomes effective once published.